Five benefits of using the Outlook mobile app

Friday 8 January 2021

There’s tons of email apps out there for you to use. Here’s five reasons you should choose the Outlook mobile app.

1. Focused Inbox

Focused Inbox separates your inbox into two tabs—Focused and Other. Your most important email messages are on the Focused tab while the rest remain easily accessible—but out of the way—on the Other tab.

It uses machine learning to prioritise the senders you frequently respond to against the ones you don’t even open. You don’t need to wade through promotional emails to find the messages that matter because they’re already filtered for you.

An added bonus is that the Outlook mobile app only sends you push notifications when you received something in your Focussed Inbox rather than Other. With this, you’ll likely receive less notifications than other email apps, and less notifications mean less interuptions.

Although it’s a handy feature, it won’t read your mind. If you have a weekly newsletter that you’d like to read going forwards, you can ‘Move to Other’ to move this particular email or ‘Always move to Other’ to move everything from this sender in future. It works vice versa when you’re in the Other tab. Guides are available on the Microsoft website and explained further in the video below.

2. Search tab

The Search tab in the Outlook mobile app displays your most used contacts, calendar events and files. The files shown will be a combination of recent email attachments and anything that’s been modified by your colleagues in Teams or OneDrive which you have access to. When you use the search function, it returns any relevant results within your inbox, calendar and cloud storage. This is useful if you remember a keyword about the information you’re looking for, but can’t remember which channel or platform was used.

3. Security

As we introduced Microsoft 365 and new ways of working, it quickly became obvious that we could work from anywhere. Checking emails from our phone, taking conference calls from our tablet – neither of which we have to be seated at a desk to do. The added flexibility of ‘anywhere, any device’ was that security became more difficult to oversee. This is why we recommend using the Outlook mobile app on your smartphone if you’d like to access emails away from your laptop. If you keep it up-to-date, it will provide a good level of security.

4. Support

As Microsoft is the Univeristy’s supported email platform, if something goes wrong, we can step in, troubleshoot and work with Microsoft to rectify the issue if needed. The same level of support can’t be guaranteed for other apps, but we’ll do our best to help.

5. Integration

Did you know you can create Teams meetings from within the Outlook mobile app? Soon, you’ll be able to start a Chat in Teams with email recipients and view Teams Meeting recordings in the Search tab. These are just two of the 50 developments that Microsoft are introducing across Outlook for Android and iOS.

As the University uses Teams and other Microsoft 365 products more, using the Outlook mobile app habitually over other email apps allows you to make the most of what’s available.

 

How to get started

Download the Outlook mobile app from your mobile’s app store and log in with your University credentials to get started.

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